Pillars of the 5P’s Service Quality Model
As with all organisational operations, the Service Quality Model will only deliver its full potential and value if they are embedded into the organisational infrastructure. Maintenance needs to be carried out through a continuous cycle of measurement and communication, supported by the key pillars of education and training. The Model distinguishes the 5 main factors of customer service excellence, which directly impact and determine customer satisfaction:
Policies – the guide of action. It is the overall enabler and conditioner of the other 4 P’s and parameter for the allocation of resources (time, money and effort etc.) to the achievement of the organisation’s service excellence goals.
Products/Services – the key reason why customers are engaging with the organisation, build loyalty or leave to the competitors.
Premises – major contributory factors to the customers overall impression of the business and can act as major attractors to new customers.
Processes – one of the most crucial elements in the delivery of service excellence and customer satisfaction. Customers expect a satisfactory outcome after completing a transaction with the organisation and it is the efficiency and effectiveness of the processes that contribute greatly to the expected outcome.
People – the main resource of an organisation. Their knowledge, competence and skills can positively influence the service quality performance and the success of the organisation.
Measurement of Performance
Continuous measurement of performance is a crucial factor of customer service excellence by:
- making sure the organisation is on the right direction achieving service excellence
- identifying strengths and areas of improvement
- identifying customer needs and expectations
- developing an action plan to implement improvements and fulfil customer needs and/or even succeed the expectation
- ensure sustainability in customer service improvement
Measurement of Performance is also an essential part of TISSE2012 by measuring the key elements that deliver customer service excellence. It is recommended that organisations conduct the full set of measurement to challenge the business environment and to succeed the changing customer expectations, the main elements are as follows:
- Market Analysis
- Competitor Analysis
- Customer Profiling
- Customer Satisfaction Measurement
- Customer Complaint/Feedback System
- Employee Satisfaction Measurement
- Delivery Channel Assessment
- Customer Service Assessment
- Customer Service Excellence Benchmarking
Main strengths of the 5P’s Service Quality Model
1. Directly links to a values driven culture management model
2. Generic and fits every type of organisation and government department
3. Applies to every part of every organisation
4. Easy to understand and implement
The quality methodology known as “Plan-Do-Check-Act” (PDCA) is applied to all components of the Model. The Standard utilises PDCA throughout its adoption and implementation.